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Formatting text using the selection toolbar

Basil Mathai avatar
Written by Basil Mathai
Updated today

The selection toolbar allows you to quickly format existing text inside an article. It appears automatically when you select text and provides common formatting options.

When the selection toolbar appears

  • Select any text inside an article.

  • A floating toolbar appears near the selected text.

The toolbar stays visible while text is selected and disappears once the selection is cleared.


Available formatting options

The selection toolbar includes the following options:

Bold

Makes the selected text stand out.
Best used for important terms or headings.

Italics

Adds emphasis to the selected text.
Useful for notes or secondary emphasis.

Underline

Draws attention to specific words or phrases.
Use sparingly to avoid clutter.

Strike through

Shows text that is no longer valid or has been replaced.
Helpful for revisions or deprecations.


Structure and list options

You can also change the structure of selected text using:

Heading

Converts the selected text into a heading.
Useful for organizing content sections.

Numbered list

Turns selected lines into a numbered list.
Best for step-by-step instructions or ordered processes.

Bullet list

Converts selected lines into bullet points.
Ideal for listing features or key points.

Checklist

Transforms selected lines into checkable items.
Useful for tasks, validations, or to-do lists.

Quote

Formats the selected text as a blockquote.
Best for notes, warnings, or highlighted information.

Code

Formats the selected text as inline code or a code block.
Use for commands, scripts, or configuration snippets.


Color and highlighting

Text color

Changes the color of the selected text.
Use to highlight keywords or warnings.

Background color

Applies a highlight behind the text.
Useful for callouts or emphasis.

Avoid using too many colors to keep articles clean and consistent.


Adding links

Set as link

Turns selected text into a clickable link.

Use links to:

  • Reference related articles

  • Link to external resources

  • Navigate within documentation


When to use the selection toolbar

Use the selection toolbar when:

  • Formatting existing content

  • Applying emphasis or alignment

  • Adding links or highlights

For inserting new sections or blocks, use slash commands instead.


Best practices

  • Keep formatting consistent across articles.

  • Avoid overusing colors or underlines.

  • Use bold for structure, not decoration.

  • Review formatting before publishing.

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